Electronic Reporting

The Central Payroll Bureau offers the option to receive a standard deduction transaction file that would be sent via the Comptroller of Maryland’s secure email service. This file is sent as a .CSV file that will populate an EXCEL spreadsheet.

The information on the file contains a record for each employee that is set up to have your deduction taken.

Fields contained in this file are:

• CPB payroll system
• Employee ID
• Pay period ending date
• Employee’s state agency number
• Employee’s name
• Identifying deduction code used by CPB
• Employee’s deduction amount
• Reason code field that offers an explanation whether the deduction was taken

00 = DEDUCTION TAKEN
01 = SALARY AMOUNT IS INSUFFICIENT TO TAKE DEDUCTION
10 = EMPLOYEE TERMINATED
20 = INACTIVE (ONLY 21 PAY TEACHERS)
30 = CHECK CANCELLATION

• A field with an employee termination date or check cancel date (if appropriate).

The exact file layout will be supplied during the initial set up and testing.

**Please note, your organization will be required to have a group email address for receiving these files**.